Poznań University of Life Sciences is expanding its partnership with PCG Academia. After working together to implement tools for managing the University’s research output, the partners have launched a new project. PCG Academia will implement an electronic records management system built on the WEBCON platform. The contract is worth PLN 5,445,000 excluding VAT.

From purchase invoices to scholarship applications

The University’s finance office processes up to 300 purchase invoices a day, giving a sense of the scale of the project. An electronic invoice workflow will make it easier to route invoices between departments and is expected to shorten approval times. Staff will be able to use the same platform to request leave, register remote working days and submit travel expense claims. The HR team will also use it to maintain personnel records and manage performance reviews.

Students will be able to submit requests, apply for scholarships, request certificates and handle paperwork for their work placements online. Faculty offices will be able to maintain an electronic file for each student. One of the project’s goals is to make these services more accessible to people with additional needs.

Research teams will also use WEBCON to manage grant applications, research projects and equipment, as well as to keep track of publications. The University’s registry office will use the platform to route documents electronically to the department responsible for each case.

How WEBCON will connect processes across the University

PCG Academia will integrate WEBCON with the systems the University already uses for student administration (USOS), financial management (Microsoft Dynamics 365) and research output management (DSpace). These integrations will make it easier to exchange data when a task involves several systems. The project will also connect WEBCON to the University’s identity management services, Active Directory and Microsoft Entra ID.

PCG Academia will work with University staff to map out how each type of request is handled, configure document workflows and test them. The company will also train users and administrators. The platform’s low-code technology will allow the University to continue developing workflows after the project ends.

A partnership that began with research

PCG Academia and Poznań University of Life Sciences began working together in 2023 to implement DSpace CRIS and Sciencecloud. The University brought together information on publications, projects and patents, alongside data on revenue from research services and commercialisation. Using data from Sciencecloud, PCG Academia produced reports, analyses and recommendations that the University used to prepare for Poland’s national research assessment.

In the results announced in 2026 for the 2022–2025 assessment period, nine of the University’s ten disciplines received an A+ or A rating. Two received an A+ and seven received an A. This was the best result among Poland’s universities of life sciences and agriculture.

The WEBCON implementation is co-funded by the European Social Fund Plus under the European Funds for Social Development programme, as part of the project “Study for the Climate! A Programme to Foster Motivation to Study at Poznań University of Life Sciences”.