The Tadeusz Kościuszko University of Technology in Krakow is continuing the comprehensive digitization of its processes, which began in 2023, with the help of the WEBCON BPS platform. Under the newly signed contract worth PLN 9.4 million, PCG Academia consultants will provide the university with tens of thousands of implementation and development hours, which will translate into the creation of numerous new business applications, document flows, and electronic processes based on the WEBCON BPS platform.  

“The cooperation with the Krakow University of Technology shows the enormous potential of using low-code technology at universities. The WEBCON BPS platform enables the rapid creation and modification of business applications without the need to involve large programming teams, which translates into real savings in time and resources. In the new stage of the project, we are focusing on even greater flexibility – the university can quickly respond to changing organizational needs without having to redefine the entire IT architecture each time. For us, this is proof that low-code is not a passing trend, but the future of digital administration – also in the education sector.” – Łukasz Nowak, President of the Management Board, PCG Academia. 

“The digitization of universities is no longer an option, but a necessity—especially when we are talking about an institution of such scale and complexity as the Krakow University of Technology. Thanks to low-code technology and cooperation with PCG Academia, we can efficiently develop electronic administrative processes that not only increase the efficiency of our units, but above all improve the comfort of our employees and the quality of service for our students. We are already seeing the concrete effects of this transformation – measurable savings in time and resources, greater transparency, and better information management. The new agreement will allow us to continue this process in a flexible manner tailored to our current priorities.” – Prof. Andrzej Szarata, PhD, Eng., Rector of the Tadeusz Kościuszko University of Technology in Krakow. 

History of cooperation between PCG and the Technical University   

PCG Academia and the Tadeusz Kościuszko University of Technology in Krakow have been working closely together for nearly two years – since the university made a strategic decision to purchase the WEBCON BPS platform and make extensive use of its capabilities to move away from paper documentation and streamline existing administrative procedures.  

As part of the first stage of implementation, completed in 2023, PCG Academia provided the University with the highest version of the WEBCON BPS license – with no time, functional, or user limits. After installing the platform in the university’s server environment, work began on digitizing processes in eight key areas: office work, organization and management, renovation and investment, public procurement, finance and accounting, research and development, design, and employee and social applications.   

In the second stage of the project, implemented in 2024, the WEBCON BPS system was extended to cover further processes, including contracts, periodic employee evaluations, applications for personal data protection, social matters, work regulations, employment, as well as a tool for reporting problems and failures, and integrations with eNadawca and MS Dynamics were also carried out. 

The results so far are impressive: 31 applications based on WEBCON BPS have been implemented at the University of Technology, and 157 electronic document flows have been launched. In total, system users have initiated processes over 250,000 times, which, according to estimates, has saved nearly 1,000 working days compared to performing the same tasks in the traditional paper-based form. 

New contract – cooperation based on trust 

The positive experience of the University of Technology in its cooperation with PCG Academia resulted in an order for further development of the WEBCON BPS platform on a “time-material” basis, i.e. without a predetermined scope of tasks to be performed.   

The work on the project will be defined through ongoing dialogue between the university and PCG Academia, taking into account the current expectations of users and the current priorities set by the university authorities. This formula for implementing IT projects at universities is gaining popularity due to its flexibility and guarantee of effective use of the funds allocated for the investment.   

As part of the first activities in the new stage of cooperation, the digitization of the following areas is planned:   

  • eDeliveries – handling correspondence in accordance with the Electronic Delivery Act, with full registration, confirmations, and integration with the eDO address register  
  • Contracts – expansion of contract lifecycle management processes, including conclusion, modification, archiving, and deadline control  
  • Finance – completion – extension of invoice, budget, and settlement services to include new sources of financing and organizational units  
  • Control panel – further configuration of the central panel, supporting user management, permissions, and real-time statistics 
  • Failures and repairs – implementation of fault reports and repair work, with scheduling and reporting of completion 
  • Internal office – handling of internal documents and correspondence within the university’s organizational structure 
  • Signature – integration with qualified signatures and internal signatures within electronic workflows  
  • Shop – university purchasing process, including ordering, approval, and inventory of goods 

Tadeusz Kościuszko University of Technology in Krakow 

Tadeusz Kościuszko University of Technology is a modern technical university located in historic 19th-century barracks on Warszawska Street in Krakow. Currently, it has approximately 11,300 full-time students and over 2,300 part-time students, including nearly 450 foreign students. The university employs over 1,100 academic lecturers who teach at eight faculties and over 30 fields of study, including eight programs conducted in English. The University of Technology has maintained its position at the forefront of national and international rankings for many years: it continues to rank highly in the Shanghai ranking in the fields of mechanical and chemical engineering, and belongs to prestigious associations such as the EUA and EAIE. Over 387 patents filed, membership in the European university network “Stars EU,” and cooperation with over 50 countries (including double degree programs) prove that the University of Technology is committed to research and internationalization at the highest level. 

PCG Academia 

PCG Academia is a leading Polish integrator of systems for higher education. Thanks to its status as a WEBCON Premium Partner, it has already implemented dozens of WEBCON BPS platforms, including at the Krakow University of Technology, Adam Mickiewicz University in Poznań, and the Medical University of Gdańsk. Thanks to its in-depth knowledge of university educational processes and the flexibility of WEBCON BPS low-code, which allows for quick modeling of forms, document flows, and integration with SIS/ERP systems – PCG Academia provides solutions that effectively digitize and optimize dean’s offices, registries, and e-delivery workflows, supporting time-consuming administrative processes and ensuring scalability in a rapidly changing regulatory environment.